Setting Up Google Mail with your Domain

This tutorial exists out there on the internet, but the ones I’ve seen make the whole process seem way more difficult than it really is and every time I do this for a friend or client, I think to myself, “I should write this down.” So here we go…

First, why I prefer Google mail to other set ups…

Storage Space, Archiving and Ease of Access

Having your emails in the cloud (stored on Google’s servers that you access via the internet) means you don’t have to worry about storage space on your local drive. Like many Google Mail users, I never delete anything! Having a full archive of your emails comes in handy! Just yesterday a client emailed me because he had accidentally deleted a font off of his system that was essential to his brand. He had remembered emailing me that file about a year ago when we did some work together and sure enough, I still had the email and the attached font that I forwarded along to him within a couple minutes.

If cloud storage makes you nervous, don’t be — Google Mail allows for you to download and make a local backup of all your emails! (I do this about once a month, just in case.) While having a backup of my messages on a local drive is reassuring, keeping my correspondence in the cloud allows me to have access to my mail anywhere an internet connection is, no mater if I have my computer with me!

Setting Up Google Mail with your Domain

This is simple, I promise — but first let’s make sure you have all your ingredients…

So — when you first go to the Google Apps page, the options seem limited. But.. there is a free option! Choose Google Apps for Business and then click the Apps Editions menu and choose Standard. This doesn’t have all the bells and whistles of the Premium edition, but for most of us is MORE than enough!

Click get started and follow the set up guide. Once you enter in your domain name and some basic information, you will choose your first email address (but you can have up to 50.)Next you will have to verify that the domain you specified is infact YOURS. The easiest option for this just involves creating an html file and uploading it to your root directory.

Goolgle will take a couple minutes to check on that and once it does you are in with one small step left!

On your main dashboard, under Email, you will need to click the configure option — Google will have here specific directions on changing the MX settings with the host you are using. Just login to that account and follow the step by step instructions.

After this, it can take up to 30 minutes for all the dust to settle, but then you are good to start sending and receiving at your new address! :)

9 Comments

  1. Funny you posted this today. I’m in process of setting up Google Apps and email for a client. I’m always telling people how well the archive and label features help with tracking conversations. I have also used it to backup images, logos or fonts sent to me. I also agree about Network Solutions, don’t use them.

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  3. thanks for the comment Dan, I think I may do a follow up on this post about my system for using “Labels” and “stars” in Google Mail to manage my emails, i think it is pretty ingenious! :) Or.. at least… slightly innovative at best :)

  4. Just started using this myself for my personal emails, and its great, especially with my HTC Desire being all hooked up through Google Mail.

    Still trying to get my head around the filters etc, but getting there.

  5. Andy Jones says:

    I have been using google Apps for over a year now, and I am SOO happy with it. I have the premier edition (paid), but i didn’t realise you could use your own domain on the standard version! So What do I get on the paid version that you wouldn’t with the free version?

    Either way, It’s worth the money – i LOVE it (great for Iphone too)

  6. Great post! Didn’t knew Gmail allowed you to do that. Thanks !

  7. Liz says:

    Andy,
    The business version offers more accounts (only up to 50 email addresses with the free version) and.. there is other stuff i am sure. . But I get all i need from the standard package.

  8. Brian K says:

    Huh…. I did not know you could do this nor was I aware that this was an option through google.. Thanks for enlightening me on this! Learning is so much fun.

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